Voters sometimes wonder, how often is the voter registration database updated? The short answer is — every hour. As time gets closer to Election Day, the voter registration list is updated multiple times per hour during the hours that the office is staffed.
The following are the voter list maintenance procedures that every county in Colorado follows:
County Clerk Lori Mitchell and an election assistant outside the large voting tent set up for the 2020 election at the Chaffee County Administration Building. Dan Smith photo
National Voter Registration Act Cancellations (NVRA) – After General Elections, by the Secretary of State’s Office (SOS) – Voter records that are inactive for returned mail, undeliverable ballot, or National Change of Address (NCOA) changes are sent a confirmation card by forwardable mail, have not voted for two consecutive General elections, and have not had any voter-initiated changes made to the record can be canceled.
National Change of Address (NCOA) – Monthly – Information provided by the United States Postal Service (USPS) of citizens that have updated their residential or mailing addresses within Colorado is used to update voter records and send correspondence. Voters that have provided addresses outside of Colorado will be made inactive and be sent correspondence.
Election Registration Information Center (ERIC) – Monthly – This compares the list of electors with the Social Security Administration’s list of deaths. This includes electors that passed away outside of Colorado. Complete minimum matching criteria are needed to cancel voters. ERIC is a consortium of states that contribute their database to improve accuracy of the voter rolls and access to voter registration. As of last spring when Texas joined, there were 30 states in the ERIC program. Colorado was a founding member in 2012 with the support of the General Assembly.
Obituaries, death certificates, or other information (provided that an elector has passed away) — may be used to cancel a Colorado voter registration if minimum matching criteria are met.
Colorado Department of Health and Environment (CDPHE) – Monthly – List of deaths within Colorado compared to voter records can be used to cancel the voter’s record when minimum matching criteria are met.
HAVV – Monthly – The Help America Vote Act requires election officials to verify identification numbers provided on voter registration applications. This is a list of Social Security Numbers that have been verified allowing the ID required tag to be removed from voter records that have the 4 digits of the SSN provided instead of a Driver’s License number when registering.
Colorado Department of Corrections (CDOC) – Weekly – List of felony incarcerations within Colorado compared to voter records that can be used to cancel the voter’s record when minimum matching criteria are met.
Voter Merge – lists from the State of possible duplicate records for voters and information found during daily data entry is used to identify possible voters with multiple records and to consolidate those records. Additional information provided by the voter of the DMV is used to merge the records.
Information sent from other states showing new registrants with former addresses in Colorado may be used to cancel an elector’s Colorado voter registration if minimum matching criteria are met.
In addition to these list maintenance procedures, multiple times a day voter registrations are processed from the online voter registration system, GoVoteColorado.gov, as well as registrations that come from voters visiting state driver’s license offices.
Voters can check to see if their registration is up to date by visiting GoVoteColorado.gov or by calling the election office at 530-5604.
Motor Vehicle Office 719-539-4004
Recording Office 719-530-5602
Elections Office 719-530-5604
104 Crestone Ave
PO Box 699
Salida, CO 81201
Our Motor Vehicle offices are now open in Salida and Buena Vista from 8:00 a.m. to 4:00 p.m.
The Clerk and Recorder’s office receives a high volume of calls. Please leave a message and your call will be returned as soon as possible. Your patience is greatly appreciated.
Reminder: The Chaffee County Clerk and Recorder’s office does not process driver’s licenses in our office. The number for this state-run office is 303-205-5694.
Information provided by: Lori Mitchell, Chaffee County Clerk and Recorder
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